Technology good...Knowing what to do with your data...Priceless

It may seem odd to give a shout out to a competitor, but my hat is off to Jim Tallman, CEO of Datacert. Tallman joined the company a couple years back and has done some things that his predecessors failed to do. Way back in early 2003 there was a clear shift in our market, clients were demanding a single, integrated solution for matter management and e-billing. Their budgets no longer could cover buying and supporting both systems separately nor did people want to deal with the challenges of integrating the two. At that time TyMetrix and some of our competitors made the move to build new platforms to support this market shift or added new capabilities into their existing products. For whatever reason at that time DataCert failed to see or ignored the shift. A few years into the change and in an attempt to catch up to the market they acquired Corprasoft and made a run at creating a “unified” product, Corporate Legal Desktop (CLD) 10. Based on my knowledge, despite heavy marketing their new “unified” product never took off or was accepted by the market.

While I can’t say for certain, it seems that when Tallman joined DC he was able to analyze the landscape and recognized their solutions were not at parity with competitors and to his credit he focused attention on building a new product line that based on what he describes should bring Datacert into some level of parity with the market. Seven years of TyMetrix experience in building, implementing, innovating and improving our platform proves it will still take some time for Datacert’s products to get up to speed, work out the typical kinks in new products and ultimately catch up to where the capabilities and stability of existing platforms are today. But, so far their heading in the right direction by finally getting into the game. My only bone of contention with Mr. Tallman and Datacert is their marketing assertions that they are the first or only e-billing and matter management platform designed to support the needs of the law department from the ground up. Back in 2003 TyMetrix saw the trend and developed the CT TyMetrix360° platform from the ground up for just that purpose. With more than 6 years in the market TyMetrix360° has nearly 400,000 members operating in the collaborative platform and nearly 2 million matters, associated with over $35B in legal spend. I welcome Datacert to the market, the key now will be in successfully transitioning from a landscape of ideation and marketing into one of execution and delivery.

Having delivered a patented, integrated platform over 6 years ago, TyMetrix has found that at this point in time that General Counsel and law department leadership teams are less interested in the bells and whistles of technology for technology’s sake. High performing legal departments are making unprecedented and growing demands for the actionable information and insights technology can bring…if structured and implemented strategically. And, they want this information and insight at their fingertips when they need it most. The demand for reliable benchmarks, meaningful KPIs, and detailed invoice and matter data, combined with data sources beyond what e-Billing and matter management systems can provide (i.e., H.R. data, accounts payable data, document management data, etc.) is growing rapidly. A recent example was the successful launch of the Real Rate Report by CT TyMetrix and General Counsel Roundtable. Providing industry wide insights into the drivers of law firm hourly rates.

It will be interesting to see how the market addresses this new trend. Who will lead and who will follow?

CT TyMetrix Identifies Key Legal Industry Trends for 2010

Check out our press release on the top trends impacting the legal industry in 2010. Link below.

http://www.prnewswire.com/news-releases/ct-tymetrix-identifies-key-legal-industry-trends-for-2010-82602952.html

Benchmark data will help firms move to new value-based models

My recent post on “Web Tools for Law Firms” reminds me of another piece that I wrote earlier this year but never posted. Whereas the creation of web tools for law firms might be only marginally beneficial to corporate law departments, I feel confident that the new model articulated by O'Melveny and Myers will definitely be. Read on and comment.

I just read a fascinating post in Above the Law called The New Biglaw Business Model, According to O’Melveny & Myers (http://abovethelaw.com/2009/09/omelveny_myers_strategic_plan.php), which was subsequently cited in the ABA Journal (http://www.abajournal.com/weekly/omelveny_aims_to_become_fixed-fee_leader_leaked_plan_says).

In it, bloggers David Lat and Elie Mystal discuss a “leaked” strategy memo from the management of OMM. Whether it was truly leaked or, as some commentators have observed, released as a PR move, is beside the point. The memo is interesting in that it perfectly illustrates the Catch-22 in which large law firms find themselves. OMM management acknowledges that the market for legal services delivered in the traditional model is shrinking. As the memo says, "In the very recent past, our business model, as a whole, has yielded disappointing financial and practice growth results." The plan notes that O'Melveny's litigation model, "which depended heavily on high charge hours levels by associates, counsel and partners to offset the impact of discounted rates and increased write-offs of expenses and time, has been under pressure for at least three years" -- i.e., well before the Great Recession began. In addition, OMM management acknowledge that alternative models are emergent. For example, the decomposition of the full-service firm is being driven outsourcing. "Document review and production have been outsourced altogether or client-directed to contract attorneys," the memo states, "thus eliminating much of the work formerly assigned to junior associates." These difficulties won't go away with the recession: "[O]ur litigation clients are looking for rate and fee reductions, and we expect that mindset will continue into the next good economy and beyond."

To their great credit, OMM management appears to be charting a genuinely new course for the firm, one that seems to honor the long time pleas of clients to pursue alternatives to the billable hour. They even take the courageous step of entertaining new organizational models required to profitably pursue these value based delivery models including a reversal of the traditional pyramid and proactive outsourcing of low value work.

The one question that I am left with in this memo, or any similarly aspirational statement of intent is this, “How can OMM effect this type of fundamental transformation of its model unless its knows, with a high degree of certainty, the costs associated with the matters it is handling?”. Obviously, they can’t rely on their billable information to date. It is that information that is at the root of their client’s dissatisfaction. Rather, they need benchmark information about what the same or similar cases cost when handled in the manner to which they aspire. I would submit that the only way the OMM, or any Biglaw firm, will be able execute on this type of model shift is to have, and be able to rely on, benchmark financial data about the costs and outcomes of similar cases. In addition, there is question of execution. As we all know, it is no small feat to change the fundamental structure of an institution like OMM. And for as hard as that is, changing the culture required to make this new vision work will be exponentially harder.

Wouldn't it be better if law firms were investing in "Web Tools that Help Clients?"

Last week, The Wall Street Journal ran an article entitled, "Using Web Tools to Control Legal Bills." The gist was that large law firms are finally embracing the project-budget and cost-tracking mechanisms that have long been used by their clients.

Frankly, my reaction to this piece is mixed.

On a positive note, the article cites several examples of how law firm innovation has led to new and improved means of serving corporate clients both quantitatively and qualitatively. For example, John Alber, partner at Bryan Cave LLP, created an electronic database for lawyers to efficiently and cost-effectively handle radio-spectrum licensing transactions and a Web-based service to help clients better understand international trade agreement laws. It is this type of expertise that most large law firms are equipped to provide. By creating self-service and virtual legal practice tools that can be easily consumed by both client and firm lawyers, they leverage their domain expertise in a way that scales efficiently across numerous clients.

Another takeaway from the article is that the large law firms are clearly trying to change. Creating meaningful case plans, designing and managing to time and staff budgets are all steps in the right direction -- even if they are a full decade or two behind most law departments' efforts in this regard. Unfortunately, for practical and structural reasons that I discuss below, I am afraid these undertakings, even the noble ones, are unlikely to succeed.

One practical reason that many of these initiatives will fail is that the vast majority are opaque to the client. Most of the tools described in the article are for the firm, not the client. Even when firms do invest in extranets, it is completely unrealistic to expect that law department lawyers who are handling scores or hundreds of matters will endeavor to access cases or financial information on a case-by-case basis. The single-firm extranet model ignores the fact that corporate counsel retain a diversity of firms for different matters, and that many large cases and transactions are handled by multiple firms.

So, if the law firms' intent is well-meaning but the model is flawed, what is the alternative?

Quite simply, law firms and their lawyers should ask to participate directly in their clients' matter-centric management platforms. These platforms, including TyMetrix 360, leverage the Saas (Software as a Service) model to provide unified matter, document and financial management to both in-house and outside counsel.

By using clients' chosen platforms, firms can streamline communications and create a single artifact of all the activities and financials on a given matter. At a minimum, the matter will then have a common plan, budget, progress and resolution. Advanced systems will also enable configurable workflows, embedded business intelligence, document libraries, and the ability to create and track alternatives to the billable hour.

Moreover, by collaborating in a corporation's chosen platform, firms give law departments a gift -- the ability to aggregate, index and analyze matter and financial information across the entire enterprise. It is only by capturing all corporate data in a single data repository that law department leadership can accurately assess the legal and financial risks to the corporation. Unfortunately, none of these benefits can be attained with individual firm extranets.

Accordingly, as much as I would like to, I can't celebrate firms for continuing to expend scarce resources on tools that are more psychological salve than client solution. Rather, I urge firms to consider engaging clients in ways that most benefit the client. It is in this way that firms can truly demonstrate their willingness and aptitude with respect to the financial and budgetary discipline expected of their clients -- and corporate law departments can derive the benefits of aggregated data to help drive results.

Nine Best Practices for Managing Outside Counsel

Outside counsel share a common goal with their in-house counterparts: to effectively manage matters and achieve successful outcomes. At the same time, each faces unique pressures: outside counsel are out to run a profitable business, while in-house counsel is acutely concerned with cost reduction.

CT TyMetrix and InsideCounsel magazine are presenting a free webinar on Thursday, September 10 to highlight nine best practices to achieve strategic, cost-effective utilization of outside counsel, while increasing valuable internal competencies. Learn how you can get a handle on the corporate law department’s highest cost areas — maintaining litigation budgets, improving matter management, and controlling e-discovery costs.

There is no charge to register.

CT TyMetrix to present ILTA product briefing webinar

CT TyMetrix is participating in the ongoing product briefing webinar series organized by the International Legal Technology Association (ILTA). We will present on Law Department Tools 2.0, or in other words, discuss how the next generation of law department tools can manage cases, reduce legal spend and accurately forecast the future, all of which are critical for attorneys operating in today's challenging business environment. This practical demonstration for ILTA members will show how your legal team can accomplish these goals with CT TyMetrix 360°, a comprehensive legal spend management solution incorporating legal e-billing, matter management and dynamic reporting functionality.

Best Practices for Managing Outside Counsel

Our latest whitepaper focuses on best practices for inside counsel to achieve alignment and efficiencies with outside counsel:

"The relationship between outside counsel and their in-house counterparts has always been somewhat tenuous in nature. On one hand, both parties share a common goal—to effectively manage matters and achieve a successful outcome by applying their legal expertise. On the other hand, their goals and priorities can conflict, especially when it comes to cost reduction and utilization of resources.

One of in-house counsel’s top concerns is cost reduction. As the economy necessitates a reduction in corporate spending and corporate executives place increased pressure on departments to slash costs, in-house counsel must find ways to manage litigation effectively while staying within their budgets.

Meanwhile, outside counsel are out to run a business and turn a profit. Their hourly fees continue to rise, and in-house counsel often receive pushback when negotiating alternative fee arrangements and reduced hourly fees."

The paper details nine best practices for managing outside counsel, and is co-authored by CT TyMetrix expert Bill Sowinski and Keith Schrodt of CT Summation.

Download the free whitepaper (registration required)

Law Department Operations - Plato and Socrates Wrestle with Legal Technology

I just finished Anathem, the latest novel by Neal Stephenson. Even by Stephenson’s wildly creative standards, the book itself is pretty “out there”. Set in the future, Stephenson speculates about religion, war, technology, and believe it or not, multiple universe theory.

To me, one of the most interesting parts of the book was Stephenson’s attempts to disguise a discussion of classical philosophy in the clothes of a sci-fi novel. He does this by creating a battle between two monastic sects: one clearly adherent to Platonic idealism, the other to the dialectics of Socrates. Although he never mentions either philosopher by name, Stephenson runs through their dialogues in a way that highlights the differences –- and points of intersection -– between the two. Moreover, by couching classical philosophy in unfamiliar garb, Stephenson gives himself free reign to expand on the ideas -- and warp them -- as he sees fit.

But what the heck does this have to do with law department management and legal spend management? In short, Anathem got me to thinking about how Socratic dialectic could help solve what I view as one of the biggest impediments to the future of legal technology. Essentially, the problem is this: we have two different, and seemingly incompatible, types of legal systems. One on hand, you have the structured, “backbone” systems like ERP systems that are essential to the efficient operations of an enterprise and have the clear benefit of demonstrable ROI. In legal tech, both basic matter management and spend management fall into this category. These solutions are platonic in that they assume perfect input will result in perfect output. In other words, if you create a perfect matter, you can attain a perfect understanding of that matter. If each of the matters in a portfolio were equally perfect, the combination would also be perfect, or to Plato, ideal.

Unfortunately, as Socrates tells us, you can't really know anything except through semantics and context. The same goes for systems. I do not need to tell anyone who has worked with data that neither the data that goes into a system, nor the data that comes out, is ever perfect. For this reason, we need context. In Socratic terms, we need semantics to create meaning from an insoluble problem. In my terms, we need metadata, both structured and unstructured, to add context to a matter. Currently, T360 enables users to use collaboration tools to supplement matter and financial data with a variety of critical meta-data. In addition, there are other excellent point solutions that can be used to supplement basic matter information. A couple of the best examples include data hosting providers like CT Summation’s CaseVault and sites that rely on Web 2.0 tools like Legal OnRamp.

Fortunately, it looks like we may have reached an historic moment where structured and unstructured data can be correlated in ways that optimize law department and claims operations. Much in the same way CT TyMetrix 360° was first to integrate the point solutions of matter management, e-billing, and document management into a single platform for the management of law department operations, we are on the cusp of integrating T360 with the industry leaders in document hosting and Web 2.0 for the legal profession. By complementing our enterprise legal management platform with on-demand solutions for handling unstructured data, we will synthesize the formerly incompatible systems to optimize law department productivity. The combination will result in a more perfect understanding of all aspects of law department operations.

There’s no way to know but I’m guessing that that's an outcome that even classical philosophers would consider “ideal”.

CT TyMetrix at LegalTech NY

I had the pleasure of being interviewed by the New York Law Journal's Beth Bianculli yesterday at the Incisive Media Legaltech Video Booth (their site provides the full list of Q&As with conference participants and exhibitors). We spoke briefly about the advantages CT TyMetrix can provide to the in-house law department, particularly in a business environment where costs are under ever-increasing scrutiny. Unfortunately, it would seem that my microphone hadn't been turned all the way up, so you may need to listen closely. In any case, we're happy to have been a part of their video conversations (and to be among the company of notable legal bloggers: Rees Morrison also features his Legaltech video today on his Law Department Management blog).

If you're at Legaltech today or tomorrow, please feel free to stop by our booth (#217). And don't forget to mark your schedule to join CT TyMetrix's own Matt Den Ouden for this afternoon's panel discussion on matter management systems, moderated by Scott Rosenberg of Huron Consulting (click here for a preview).

Legal Spend Management Is News Fit to Print

Alternatives to the billable hour, long a "holy grail" topic among legal thought leadership, has gone mainstream. Take a look at the New York Times article entitled Billable Hours Giving Ground at Law Firms. In the piece, our newest champion of alternative fee arrangements, Evan Chesler of the esteemed law firm Cravath Swain & Moore, as well as other luminaries of the profession, lay out the basic argument against the billable hour. I would be very interested to know how much of Cravath's revenue is based on the billable hour and what, if any, specific plans the firm has to offer value billing alternatives. That, to me, would truly be news fit to print.

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